Student Handbook

Academic Policies

Fully committed to the mission of Subiaco Academy, our faculty dedicate themselves to serving the academic, emotional, spiritual, and social needs of every student. This service to each student is the essence of the teachings of Christ, the spirit of the Benedictine rule, and the very heart of the vocation of teaching. As faculty, our main objective is to foster the spirit of Benedictine traditions and create a learning environment that is responsive, caring, and attentive to each student’s needs.  The Academic program strives to influence our students with emphasis stability in the pillars of faith, scholarship, and character.  

Subiaco Academy is a small school. We pride ourselves on the personal attention we give to our students. Classes are small and the autonomy of faculty members is great. Subiaco Academy’s goals are to create a college preparatory learning environment that emphasizes creativity, promotes critical thinking, and actively engages and emotionally involves students in the learning process. Subiaco faculty members are expected to provide students with meaningful and engaging instruction that leads to a measurable improvement in the subject being taught. Using a variety of strategies and mediums that go beyond rote memorization, our teachers foster learning through classroom activities, product creation, collaborative learning, problem-solving, and critical and analytical writing.


An absence may be excused for illness, family death, emergencies, or for a legitimate reason as determined by the Assistant Head for Student Life and/or Assistant Head for Academics. Students receiving an excused absence may make up missed assignments, but must do so within a reasonable time at the direction of their teachers.

An unexcused absence is one in which the student is absent without an approved reason or simply as a matter of convenience to himself or his family. Assignments cannot be made up for an unexcused absence.

Excessive absences (both Excused and Unexcused) will be reviewed by the administration and students may receive further sanctions, including possible separation from the Academy. Seven absences per semester will be considered excessive and may cause a student to lose credit for their coursework.

Parents of day students must notify the Assistant Head for Academics at 479-934-1261 or prior to 8:00 a.m. any time their child will be late to or absent from class. Day student doctor or dentist appointments should be made after the class day whenever possible. Day students must bring a written excuse from a parent or medical professional, to the attention of the Assistant Head for Academics, when they return to school.

Boarding students must report to the School Nurse prior to 7:55 a.m. if they feel too ill to attend class. The School Nurse will determine the correct course of action for these students. Parents will be notified by the nurse.

Re-admittance following absence
Students are only excused from class by the Assistant Head for Student Life, Assistant Head for Academics, or by the School Nurse. These staff members will notify the faculty when a student is excused from class.

College Visits
College visits should be scheduled outside of the regular class day whenever possible. Students cannot take college visits during the fourth quarter except with advanced specific approval by the Assistant Head for Academics. When a college orientation or admission program results in an absence from school, the student must

1. Meet with the Assistant Head for Academics 2 weeks prior to the visit to request permission to be absent. At that meeting, the student must present a request to visit the college(s) with the specific dates.
2. Meet with all his teachers prior to his absence from classes in order to arrange for completion of all assigned class work.
3. The Assistant Head for Academics may require written verification from the college that the visit was made on the approved dates.

College day absences are counted in the tally of total absences (see Absences section). Only 3 college days are allowed for underclassmen.

Academic Day
The academic day for all students begins with breakfast or arrival on campus. (Interscholastic activities may continue after the end of the regular academic day). Students are required to carry a full schedule of classes and encouraged to participate in afterschool activities. Students are not permitted to leave campus for any reason during the academic day without the permission of the Assistant Head for Student Life or the Assistant Head for Academics.

Inclement Weather
If inclement weather occurs during the class day, the Academy may send day students home early. If inclement weather occurs outside of the class day, parents should check the Academy website, Facebook, Channel 5 news, and/or their email for notification about school cancellation.

A student must be on time for every class. Punctuality honors classmates and teachers,
teammates and coaches, and is expected of all. Punctuality will be monitored and documented
by teachers. Excessive tardies will result in corrective action.

Scheduling of Classes

Returning Students
Class scheduling occurs in the fourth quarter. Students, following consultation with their academic counselor and their parents, will indicate their course preferences for the following academic year. The Assistant Head for Academics determines course selection for returning students based on previous academic performance, future educational plans, and graduation requirements.

New Students
The Assistant Head for Academics selects courses for new students based on previous academic performance, standardized testing results, and the Academy’s graduation requirements. An ESL student’s level of English proficiency determines his course assignments.

Schedule Changes
A student’s course schedule may be changed only under special circumstances. While the recommendations and requests of our students and their parents are taken into consideration, the Assistant Head for Academics, in consultation with the appropriate department chair, makes the final decision. Students will not be allowed to drop/add courses after the first week of a given semester unless special conditions apply.

Grading and Reporting

The academic year is divided into two semesters with two quarters each. Academic reports are posted four times during the semester (at mid-quarter and the quarter’s end). A semester grade (between 50 and 99 points) is awarded at the end of each semester. The semester grade is weighted as follows: first quarter = 40%, 2 nd quarter = 40%, final exam = 20%. The lowest grade awarded on a quarterly report is a 50.

The grading scale is as follows: 90-100=A; 80-89=B; 70-79=C; 60-69=D; 0-59=F.

Grade Point Average (GPA) is computed on a 4.00 scale, and AP and CC courses are weighted by adding one additional quality point.

When an official transcript is requested, the student’s cumulative GPA as well as all semester grades are listed.

In addition to quarterly report grades, student conduct and application is graded. Each instructor assigns an “E” for excellent, “S” for satisfactory, “NI” for needs improvement, and “U” for unsatisfactory.

The valedictorian, salutatorian, and honor graduate designations are determined from the eight semesters of high school grades. To qualify as valedictorian or salutatorian, the student must have completed his last six semesters at Subiaco Academy. A student who has achieved a GPA of 3.85 overall will be designated as an Honor Graduate. A student who achieves a 3.85 GPA average AND successfully completes a minimum of four Advanced Placement and/or Concurrent Credit courses will be designated as a High Honors Graduate.

Two programs of study are offered at the academy–the College Preparatory Program and the College Preparatory Honors Program. These programs will not affect selection of the valedictorian, salutatorian, and honor graduate status for the 2019-2020 school year. The first College Preparatory Honors Diplomas will not be awarded until May of 2021.

The College Preparatory Program facilitates college preparedness through the pursuit of a standard course of study which allows students to receive instruction at a moderate pace. Students in the College Preparatory Program will have more time to devote to the acquisition of standard skills, particularly those tested on the ACT/SAT and those expected of students entering post-secondary education as freshmen. Students will still be required to take coursework in Religious Studies and the Fine Arts. They will not be required to take two years of a second language though they may choose to do so. This program should allow students to learn the skills necessary for college at a pace which boosts their GPA and standardized test scores, thus enhancing college acceptance and success.

The College Preparatory Honors Program (CPH) is designed for students who have mastered the standard course requirements and are ready to pursue an accelerated and enriched level of skills in all subject areas. Students in the CPH Program will be required to have two years of study in the same second language and will be required to take accelerated, Pre-Advanced Placement, Advanced Placement and/or Concurrent Credit courses in all subject areas where available.

Seniors must be enrolled full-time at Subiaco Academy and must be enrolled in courses from five of the seven curricular areas. Early graduation is not allowed.

Both the College Preparatory and the College Preparatory Honors Programs lead to
successful matriculation to a college or university.

Graduation requirements completed in the 7th grade will not be reported on the high school
transcript for credit.

Unfulfilled Graduation Requirements
A senior will not receive his diploma until all graduation requirements are fulfilled. His
participation in the graduation exercises will be at the discretion of the administration.

To see a GPA Conversion Chart, or Required Coursework for each program of study, please see the current PDF version of the Handbook.

Honor Roll and Faculty List


A student’s outstanding academic performance is recognized quarterly by his position on the Honor Roll or the Faculty List.

Honor Roll: A student must achieve at least a 93% average, with no grade below 85%.

Faculty List: A student must achieve at least an 85% average, with no grade below 75%


Any student with a “U” (unsatisfactory) in conduct or application is not eligible for the Honor Roll. Students receiving an “X” for School Life (unacceptable behavior) are not eligible for the Honor Roll or the Faculty List.

Academic Eligibility/Restriction

Students in good standing are eligible for extracurricular involvement. The administration may recommend that a student who receives two grades of 65 or below or one failing grade be ineligible, unless it determines that a compelling case exists for an exception. If an exception is made, the at-risk student and his coach/sponsor must prepare an improvement plan for approval by the Assistant Head for Academics.

Ineligibility will remain in effect until the student is notified by the Assistant Head for Academics. First year students have two quarters to make the adjustment to the academic program at Subiaco. They will remain academically eligible to participate in all activities during this time. Academic eligibility will be based on third quarter grades for new students.

Academic Study

Students are expected to keep up with their homework assignments and due dates, test dates, and other assignment or extracurricular information.

Teacher Assistance Period (TA)

Teachers are available to assist students at mutually agreeable times, but especially during the teacher assistance period incorporated into the school day. Students should make appointments with teachers to secure a time for extra help. A student may be assigned mandatory TA for a variety of reasons. Students who fail to attend assigned TA will receive corrective consequences.

Evening Study Hall

The evening study hall is a key component to our academic day for boarding students. All boarding students are expected to use this time for academic purposes. This study hall is generally 7:30 to 9:00 p.m. Students may not use electronic devices for non-academic purposes during this time. Should this become difficult for any student, the privilege to use any such electronic device may be lost for a given period of time. The Academy depends on parental support to ensure each student uses this as a productive study time. With the permission of their residential staff, students may be excused from study hall to attend Vespers with the Monastic Community.

Independent Study

Independent study is a privilege earned by Honor Roll students. Independent study is reviewed after each quarter. These students may determine their own study schedule. Independent study privileges may be revoked at any time by the Assistant Head for Academics or Assistant Head for Student Life if the student is not living up to this privilege.

Academic Advancement


Students may be allowed to advance in course work by taking courses out of sequence at Subiaco Academy, by taking off-campus courses at a university, or through accredited correspondence with approval of the Assistant Head for Academics. Students who take advanced courses off campus or through correspondence may be required to take a placement test before advancing to the next level of study at Subiaco Academy. It should be noted that any student advancing in courses may find it more difficult to fit desired courses into his schedule on campus. New students may be required to take placement tests at New Student Orientation to determine appropriate class placement.

Advanced Courses

Students are encouraged to take Advanced Placement (AP) or Concurrent Credit (CC) courses in order to increase their competitive standing for college admission. All students who are interested in taking AP or CC courses must meet admission criteria and obtain permission from the Assistant Head for Academics. All students in AP courses are required to take the AP national exam in order to receive weighted GPA credit for that course.

Academic Integrity

A Subiaco student is expected to maintain a relationship of trust with his teachers and Subiaco
brothers. He should always act with integrity. Incidents of academic dishonesty seriously
violate the trust given to a Subiaco student. A Subiaco student is expected to honestly represent
his own work. Academic dishonesty is regarded as a major infraction. Academic dishonesty is
defined as committing acts of cheating or plagiarism. Cheating is having improper access to
answers on homework, quizzes, tests, or semester exams. Cheating includes allowing others to
copy your work whether by written or electronic means. Plagiarism is an act or instance of using
or closely imitating (paraphrasing) the language and thoughts of another author without
authorization and/or the representation of that author’s work as one’s own by not crediting the
original author. A piece of writing or other work reflecting such unauthorized use or imitation
will be considered an act of plagiarism no matter the length of the writing concerned.
Offenses will result in a 0 (zero) on all related academic work including semester exams, parents
will be notified and the Assistant Head for Academics may refer the incident to the Student
Honor Court.

Offenses may also result in separation from the National Honor Society, removal as an honor
graduate, removal from honor roll and faculty list, and may lead to separation from the

 Academic Review

The administration reviews the performance of all students following the end of each quarter and
at the end of the school year.
Academic Warning
If a student who is not on academic probation receives a failing grade (F) or two poor grades
(Ds) at the end of any quarter, he will receive a warning from the Assistant Head for Academics
or her delegate, indicating that the student is in jeopardy of losing his good academic standing.
If a student’s poor grades continue into the next quarter he may be placed on Academic

Academic Probation
If a student receives a failing grade (F) or two poor grades (Ds) for two consecutive quarters or
for one semester, he may be placed on Academic Probation. A student placed on Academic
Probation is at risk for being separated from the Academy. A student placed on Academic
Warning or Probation will be under heightened scrutiny and his status will be reviewed at the
end of the next marking period. Recommendations for separation following a period of probation
are made to the Headmaster, who makes the final decision.

Recovering Course Credit
If a student fails a course that is necessary for graduation, he must make this up before the
beginning of the following school year, unless other arrangements are made with the Assistant
Head for Academics. If a student fails the first semester but makes 70% or greater for the second
semester, the student will receive full credit for the course.
Responsibility for recovering academic credit lies with the student. This may include taking the
course or a similar course at a high school summer school or approved summer program or
taking a correspondence course through an accredited correspondence school or university. An
official transcript must be submitted to the Registrar for courses completed outside of Subiaco.
To receive credit for summer courses taken at other approved institutions, a student must receive
a 70 or better.